Privacy Policy
Last Updated: May 26, 2026
At KSI Medical Aid & Welfare Society, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you use our scholarship application portal.
Our Privacy Commitment
We DO NOT sell your personal data to third parties
We DO NOT share identifiable information without consent
Anonymous data is shared with donors for transparency and accountability
1 Information We Collect
Personal Information:
- Full name, date of birth, and contact details
- Email address and mobile number
- Residential address and location
- Family member information
Financial Information:
- Family income details
- Employment information of earning members
- Bank account details (for disbursement purposes)
- Rent and living expenses information
Educational Information:
- School/college name and details
- Academic records and report cards
- Class/grade and course information
- Previous scholarship history
Supporting Documents:
- Aadhaar card and identity proofs
- Income certificates and salary slips
- Birth certificates and bonafide certificates
- Bank statements and passbooks
Technical Information:
- IP address and browser type
- Device information and operating system
- Login times and session data
2 How We Use Your Information
We collect and use your information for the following purposes:
- Application Processing: To review and evaluate scholarship applications
- Eligibility Assessment: To determine financial need and qualification
- Verification: To verify the authenticity of submitted information
- Communication: To contact you regarding your application status
- Fund Disbursement: To transfer approved scholarship amounts
- Record Keeping: To maintain accurate records of beneficiaries
- Statistical Analysis: To improve our programs and services
- Legal Compliance: To comply with regulatory requirements
3 Data Sharing & Transparency
We Do NOT Sell Your Data
We never sell, rent, or trade your personal information to third parties for marketing or commercial purposes. Your trust is paramount to us, and we treat your data with the highest level of confidentiality.
Transparency with Donors
To maintain transparency and accountability with our generous donors, we share anonymized statistical data that does not contain any personally identifiable information (PII). This includes:
- Number of applications received and approved
- Distribution of scholarships by area and category
- Age groups and educational levels of beneficiaries
- Average scholarship amounts disbursed
- Success stories and impact statistics (with consent)
All shared data is aggregated and anonymized — no names, addresses, contact details, or other identifying information is ever shared with donors.
Limited Sharing Scenarios:
We may share your personal information only in these specific circumstances:
- Educational Institutions: To verify enrollment and disburse funds directly to schools
- Government Authorities: When required by law or legal process
- Service Providers: With trusted vendors who assist in application processing (under strict confidentiality agreements)
- With Your Consent: For testimonials or success stories (only with explicit written permission)
4 Data Security Measures
We implement industry-standard security measures to protect your information:
- Encryption: All sensitive data is encrypted during transmission and storage
- Secure Servers: Data is stored on secure servers with restricted access
- Access Controls: Only authorized personnel can access personal information
- Password Protection: Your account is protected with encrypted passwords
- Regular Audits: We conduct periodic security audits and updates
- Backup Systems: Regular backups ensure data integrity
5 Data Retention Policy
We retain your information for the following periods:
- Active Applications: Throughout the application review process
- Approved Scholarships: For 7 years from disbursement date (for audit purposes)
- Rejected Applications: For 2 years (in case of appeals or reapplication)
- Account Information: Until you request account deletion
- Legal Requirements: As mandated by applicable laws
6 Your Privacy Rights
You have the following rights regarding your personal data:
- Right to Access: Request a copy of your personal data
- Right to Correction: Update or correct inaccurate information
- Right to Deletion: Request deletion of your account and data (subject to legal requirements)
- Right to Portability: Request data in a portable format
- Right to Withdraw Consent: Withdraw permission for data processing (may affect application)
- Right to Object: Object to specific data processing activities
To exercise any of these rights, please contact us at ksischoolforms@gmail.com
7 Cookies & Tracking
We use essential cookies to:
- Maintain your login session
- Remember your preferences
- Ensure website security
- Analyze website usage (anonymized)
You can control cookies through your browser settings, but disabling them may affect website functionality.
8 Children's Privacy
Since scholarship applications involve minors (students), we collect information about children with parental/guardian consent. Parents and guardians are responsible for the accuracy of information provided about their children. We take extra precautions to protect children's data and never share it without parental consent.
9 Third-Party Links
Our website may contain links to third-party websites (e.g., educational institutions). We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.
10 Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify users of significant changes via email or website notification. Your continued use of our services after changes are posted constitutes acceptance of the updated policy.
Privacy Questions or Concerns?
If you have questions about this Privacy Policy or how we handle your data, or if you wish to exercise your privacy rights, please contact our Data Protection Officer:
Email: ksischoolforms@gmail.com
Phone: 2343 8408
WhatsApp: +91 8591751492
Address: KSI Medical Aid & Welfare Society, Mumbai